Making the Epic jump to Hyperdrive: Keys to optimizing as you advance your technology

If 2020 was the year of disruption, 2021 is queued up as a year of opportunity.

For healthcare providers using the Epic electronic medical record system, August 2021 could bring a seismic shift. Because later this summer, Epic will begin to transition to Hyperdrive, its new web-based browser platform.

For users, the shift should be seamless. But for the enterprise content managers and Epic media manager administrators of the world, there’s a lot of prep going on behind the scenes. After all, without a seamless integration with Hyperdrive, your hospital risks losing access to vital patient data.

When August, 2021 rolls around, healthcare entities that leverage both Epic and OnBase, Hyland’s enterprise information platform, need to have a plan not just for tackling their move to Hyperdrive, but for optimizing all the tangential technology they use to keep business moving.

Here’s how — and why — OnBase-Epic users can look ahead, starting today.

Using Epic, but not OnBase? Here’s how – and why – they work together.

Prep for Hyperdrive

Hyland Healthcare and Epic have a history of working together to deliver an integrated experience for customers. Hyperdrive is no different.

We’ve worked with Epic to ensure an efficient transition; one that takes into account not just this shift, but also the future of business in the cloud.

To stay compatible, Hyland Healthcare created FHIR integration for Hyperdrive that is available for use with our OnBase Foundation long-term release in 2021. While Epic plans to release Hyperdrive starting in August 2021, it anticipates most customers will already be active users of Hyperdrive in 2022.

That said, transitioning to Foundation now, rather than waiting, is a great option.

Updating to OnBase Foundation will:

  • Make you ready for Hyperdrive when you roll it out at your enterprise
  • Enhance IT performance
  • Reduce costs
  • Improve staff productivity
  • Enhance privacy, security, retention and audit compliance
  • Improve interoperability and integration

Optimize your technology

As two of your foundational IT components, Epic and OnBase, make major upgrades designed to adjust to the changing ways we work, you have a unique moment to evaluate the strategic positioning of your technology. The elephant in the room here is the cloud.

What are your plans for the cloud?

For OnBase-Epic users, taking your content to the cloud benefits you in three big ways. Let’s take a look.

1. Ease

The easiest way to adopt OnBase Foundation, so you’re ready for Hyperdrive, is to migrate to the Hyland Cloud. When you do, OnBase Foundation is built-in and ready for Hyperdrive integration.

2. Effectiveness

IT and business leaders say content management on a hosted cloud outperforms on-premises deployment for a range of uses, from image capture to creating and collaborating, according to an IDG Quick Pulse cloud report.

IDG Quick Pulse cloud report

IDG Quick Pulse cloud report

We know the healthcare industry, and we get the skepticism about handing over hosting responsibilities. But the perceived benefits of on-premises hosting — oversight, control and data security – don’t actually hold up to the data.

In fact, availability, disaster recovery, scalability and security are just some of the areas that IT and business leaders give the operational advantage to the cloud over on-premises deployments.

Get into the security fundamentals supporting the Hyland Cloud here.

3. An impressive 293 percent average ROI

By switching to the [Hyland] Cloud, Hyland is maintaining the cost to keep our legacy servers current, to keep them active, and to support that redundant copy of those servers. Our estimated savings totaled about half a million dollars.

– Director of Operations and Process Improvement, financial services organization

A strategic move to the Hyland Cloud pays dividends, including in financial capital, user experience, security and necessary business agility, according to a Forrester Total Economic Impact of Content Services in the Hyland Cloud.

The study revealed that on average, over three years, enterprises adopting content services with the Hyland Cloud captured:

  • Up to 293 percent ROI
  • $2.8 million in improved end-user productivity
  • 75 percent reduction in time spent developing content services solutions using low-code tools

Next steps for Hyperdrive preparedness

For Epic users, the move to Hyperdrive is a necessity to provide for reduced cost along with faster and more efficient utilization of server resources. Meanwhile, failure to coordinate the transition to Hyperdrive and OnBase Foundation will mean dissatisfied clinicians and lost productivity.

Additionally, a pre-Hyperdrive move to OnBase Foundation brings several immediate enhancements, including:

  • A new Epic viewer that eliminates ActiveX, to speed screen rendering
  • Improved interface performance
  • OnBase Patient Window enhancements that enhance security and clinician efficiency

The time for healthcare leaders to create a technology optimization roadmap is now. If you need help, just let us know.

Here’s what OnBase-Epic customers should do:

  • Contact your account executive and have a discussion about moving to OnBase Foundation, either by updating your software or by simplifying your hosting with a migration to the Hyland Cloud
  • Schedule your Hyperdrive and OnBase Foundation upgrades so both will be completed at the optimal time
  • Discuss your future-forward cloud strategy and how a migration could impact your processes and bottom line
  • If you plan to continue on-premises, work with your sales engineer to determine the number of new web servers needed for viewing access and load balancing

Integrate for success

We’ve been collaborating with Epic since 2003. OnBase delivers unstructured content within Epic application workflow, that’s why more than 50 percent of Epic customers rely on Hyland for content services. In addition, OnBase is the only content services platform that has direct integration with Epic Cloud improving uptime, security and user performance.

Our understanding of Epic solutions helps ensure smooth implementations that come in on-time and on-budget. Most importantly, they help healthcare organizations utilizing Epic achieve higher user-adoption rates, while improving both patient care and the patient experience.

Are you ready to make the jump? We’re here to help!

Colleen Sirhal

Colleen Sirhal

Colleen Sirhal serves as the chief clinical officer and director for Global Healthcare Consulting at Hyland. Her primary responsibilities include: evolving our global healthcare business, understanding healthcare trends and business... read more about: Colleen Sirhal

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