The ShareBase multi-tool … but wait, there’s more!

It doesn’t take an overly enthusiastic, hair-gelled TV personality shouting at you to get the point across. The advantages of deploying a secure, cloud-based file storage and sharing application like ShareBase are clear: more security and greater efficiency at a lower cost.

But it doesn’t just slice and dice … wait, there’s more! The powerful ShareBase multi-purpose tool empowers users to collaborate.

Here’s a breakdown of the collaboration features, so you can see how to get the most out of the application, both within your organization and outside of it.

It slices!

Internal features of our secure file sharing product include the ability to:

  • Share and edit content like Word and Excel documents from within ShareBase. No need to mess with emails, no need to switch between multiple platforms.
  • Comment and tag other users in the document. Every new version will be stored in the system; but you can download, delete and even promote older versions to show the most current and relevant document for your team. Shared documents are trackable and show in an activity trail.
  • Determine the number of people you want to share files with, and at what level (i.e., view-only, download, edit, share). This eliminates confusion and ensures different teams will only gain access to targeted, relevant information.

It dices!

External features include the ability to:

  • Share as many links as you like to non-users. There’s no additional charge for external link sharing, because licensing is based on number of users, not number of shares. You can set the links to expire at a specific time or leave them open indefinitely.
  • Enjoy quick and direct communication with recipients. There are no software downloads required for external shares, and collaborators can access files on workstations, tablets and mobile devices. Recipients will be able to edit and upload any edited documents if you allow them to do so.
  • Retain full control over access. Using folders, you can selectively grant permission and rights to documents and limit exposure to critical content.

And so much more!

Then there’s the collaboration between OnBase and ShareBase, which takes optimization to a completely new level. We originally built the product as a file-sharing and storage solution to extend capabilities for customers of OnBase, our enterprise information platform. It has since grown into a robust content collaboration platform, but it is still strongest when integrated with OnBase or Hyland’s other suite of content services.

Adding OnBase to your repertoire, you can:

  • Create a folder in ShareBase
  • Add an OnBase document to a ShareBase folder
  • Create a link to a ShareBase folder
  • Delete a ShareBase folder

By using the ShareBase Monitoring service, you can kick off a process where OnBase automatically captures documents uploaded via ShareBase, eliminating the need for USB keys and FTP sites, emailing documents to individuals and monitoring group email inboxes. Ultimately, this empowers faster collaboration with external participants within your business processes supported by OnBase.

However, we make no promises about ShareBase’s ability to help you get dinner on the table.

For more information about improving your organization’s ability to collaborate, check out our on-demand webinar about collaborating in ShareBase.

Ready for a demo? Even though we’re excited, we promise not to shout. Sign up at or email [email protected].

Tori Ballantine is responsible for the product marketing of the Hyland Cloud. With more than a decade in marketing and communications—and several of those years in the cloud—Tori is passionate about finding and telling stories. She’s worked and/or written for NASA, Oracle Service Cloud, the Trust for Public Land, United Autoworkers Magazine, Behr, Kimpton Hotels, TOA Technologies, Cleveland Magazine—and many more. She holds a B.A. in Communications from Loyola University Maryland and an M.A. in Journalism from the S.I. Newhouse School of Public Communications at Syracuse University.
Tori Ballantine

Tori Ballantine

Tori Ballantine is responsible for the product marketing of the Hyland Cloud. With more than a decade in marketing and communications—and several of those years in the cloud—Tori is passionate... read more about: Tori Ballantine