Making your school future-proof: a higher education success story

If there’s one thing this year has taught us, it’s that nothing is certain. While we can’t predict what the future will hold, we can at least prepare for it.

And isn’t that what digital transformation is all about?

Sometimes, all it takes to rise to a challenge is knowing that solutions are within reach. At CommunityLIVE, hearing from other organizations who are facing – and overcoming – similar obstacles can be transformative. At this year’s virtual conference, there are plenty of opportunities to learn from higher education institutions who are working to empower and connect staff and students alike.

Higher education institutions are nothing if not adaptable. They are finding ways to offer virtual commencement, and ensure the validity and security of online documents, like diplomas and transcripts. Centuries-old institutions are using cloud solutions and blockchain technology to mitigate risks and relieve the heavy administrative burdens involved in sharing and receiving sensitive information.

In 2019, Butler University made the decision to migrate its platform to the Hyland Cloud. At CommunityLIVE, you can hear more about the university’s decision-making process, implementation, go-live and everything in between.

And if you catch yourself nodding in recognition, just remember: there are more success stories, best practices and industry connections waiting to be made at CommunityLIVE. It’s the perfect place to navigate the next steps of your digital transformation journey.

When change is constant, agility is imperative.

No stranger to change

When change is constant, agility is imperative.

Butler had been using a document management system since 2008, and converted all its advancement, HR, and registration and records documents to OnBase in 2012. By 2013, the university was ready to bring financial aid, accounts payable and purchasing online, as well as create its first workflow.

With its experience in the realm of enterprise content management, Butler knew that moving to the cloud was the next step to creating a more connected and agile infrastructure.

A clear path

Faced with its server going out of support, forcing an upgrade of 10 virtual servers, Butler’s options included: continue to self-host, with all the associated costs and risks; move to a hosted data center environment, where cost and control are still not ideal; or implement the Hyland Cloud.

For Butler, the Hyland Cloud was the clear winner for a number of reasons, the least of which was the projected software and data center savings. The stability of Hyland’s cloud environment also couldn’t be overstated, along with:

  • Improved data security
  • Disaster recovery
  • File and database backups
  • Automatic software updates
  • Decreased hardware costs
  • Increased staff availability

The road ahead

From the moment Butler and Hyland initiated the service agreement to the official go-live, it took three months to get up and running. You can hear more about the process – including the weekly calls, testing, painless implementation and teamwork involved – at CommunityLIVE.

But, for now, let’s look at a few ways the Hyland Cloud helps Butler be future-proof:

  • Creates flexibility, with backward and forward compatibility
  • Provides expandable infrastructure and growth potential
  • Offers reliability, availability and redundancy
  • Requires minimal Butler intervention
  • Allows staff to work from anywhere

Get the inside story at the CommunityLIVE session Future-proofing with the cloud: How Butler University made its migration business case and realized a significant return on investment on Wednesday, October 7 at 2:45 p.m. EDT. It’s one of the many inspirational and informative success stories you’ll find at this year’s virtual conference.

Is moving to the cloud in your future? Register for CommunityLIVE today and find out!

Sheryl Altschuler

Sheryl Altschuler

Sheryl Altschuler is Hyland’s solution marketing manager for the government and higher education industries. In her role, Sheryl’s responsibilities include go-to-market planning, positioning, content development and market research and intelligence.... read more about: Sheryl Altschuler

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